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Copy and paste

Author: Celia Taylor

Affiliation: University of Huddersfield

Date written: May 2005

 

 

 

 

Symbols and Conventions

 

Copy and paste is a useful tool during qualitative data analysis with a computer and can be used at various stages:

- Putting quotes into memos

- Pasting memos into writing up/reports

Copy and paste can be done with the mouse or and keyboard.

To copy and paste with a keyboard

  1. In Microsoft Word move the cursor to the start of the chunk of text you want to copy using the arrow keys. See Figure 1.
  2. Press: Control key + Shift key + F8 ('+' means to press the named keys at the same time on the keyboard) and then use the use the arrow key to select a specific area of text. The selected area is highlighted in black. Just pressing F8 will select a whole area of text.
  3. To copy the selected text press: Control key + C ( Alternatively if you want to move a piece of text from one part of a document to another select the text and press Control key + X this cuts the text).
  4. Place the cursor in the document you want to paste the text and press: Control key + V, the selected text should then appear.

Microsoft keyboard showing the keys used for copy and paste

Figure 1. Microsoft keyboard showing the keys used for copy and paste

To copy and paste with a mouse

  1. In Microsoft Word put the cursor at the start of the text you want to select.
  2. Click on the left mouse key and hold it down as you drag the cursor to select a specific area of text. Alternatively you can select using mouse clicks if you want to copy a paragraph. double click selects one word, a third click selects all the text before the next carriage return (a fourth click will deselect the text).
  3. Once you have highlighted the area you want to copy right click in the highlighted area (if you right click outside the highlighted area the text will deselect). A menu will appear click Copy.
  4. Place the cursor in the document you want to copy the text to and right click, click Paste and your selected text should appear.