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Styles and headings in Word

Author: Celia Taylor

Affiliation: University of Huddersfield

Date written: May 2005

 

 

 

 

Symbols and Conventions

 

 

Headings can be a useful way of formatting your data into sections. Headings can be created during transcription or added in later. Headings and can be created in:

  • Microsoft Word.
  • Some CAQDAS packages

If you are using a CAQDAS package to analyse your data you need to check which file format it will accept.

  • Rich text format files (RTF) can include headings
  • Plain text format files (TXT) can NOT include headings

Details on how to save you file into a different format can be found at Saving text in another format.

Creating headings in Microsoft Word

Headings are created in Word using 'Style and formatting'

To apply a heading format

  1. In Microsoft Word click Format:Styles and Formatting
  2. A box will open on the right called Styles and Formatting. See Figure 1.
  3. To apply a heading select the text you want click on the heading you want in the Pick formatting to apply box.
  4. If you want to remove any formatting you have applied select the relevant piece of text and click Clear Formatting in the Pick formatting to apply box

 

Microsoft Windows Styles and Formatting window

Figure 1. Microsoft Windows Styles and Formatting window

Modifying Heading Styles

You can modify the heading styles to your own requirements.

To modify a heading format

  1. Move the mouse arrow over the heading you want to modify.
  2. click the pop down menu and click Modify. See Figure 2.
  3. The Modify Style window opens.
  4. Select the text style, size, spacing and alignment you require. See Figure 3.

 

Microsoft Word selecting to modify a heading

Figure 2. Microsoft Word selecting to modify a heading

Microsoft Word Modifying a Style

Figure 3. Microsoft Word Modifying a Style