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top of page Preparing Textual Data for MAXqda Version 1 or 2

Author of this page: Ann Lewins

Affiliation: University of Surrey

Date written: July 2005




Factors which affect the way you work in MAXqda

  • You can manually select any amount of text to e.g. code, from a character to a whole document.
  • The only unit of text which MAXqda uses to assist autocoding processes is the paragraph, separated by one or more hard returns (Enter)

Preparing data

  • Documents can be typed directly into the rich text editor in MAXqda (i.e. in a normal Text Browse window, as long as you are in Edit mode)
  • Or documents can be created in a word processor such as Word, and either
    • Imported into MAXqda having been saved as Rich Text (.rtf) format files
    • Or copied via the clipboard direct from the word processor(as long as the Text browse window in MAXqda is in Edit mode

Because paragraphs (with any amount of hard returns between them) are the only recognisable unit of text that the autocode or text search tool can use, you as the user needs to decide what paragraphs need to consist of. If you will never use the Text search with autocode function, you do not need to pay this too much attention. If you will use this quick coding device, decide where the speaker ID (or heading) needs to go - usually in MAXqda the speaker ID will belong in the same paragraph as the speech it belongs to.

MAXqda logo

CAROL: I don't know about anything

BOB: I know such a lot of things

Arrow pointing downwards

NOT like this because the speaker ID, CAROL, is on a different line to the start of the speech and this will cause problems in MAXqda.

I don't know about anything

Tick to indicate format correct

Cross to indicate incorrect format